Tour Application and Administration Pack
AN OVERVIEW
It has become increasingly obvious in recent years that voluntary workers are being held more accountable for their actions in terms of the responsibility they take on.
It is an unfortunate aspect of our society that every year an increasing number of lawsuits and litigations are being brought against companies, professionals and individuals who provide opportunities for youngsters, in some cases, on a voluntary basis. It is also right however, that parents / guardians should expect a high level of care and attention in the
organisation and running of activities / tours / trips involving their children.
We fully accept that by producing this pack it might be seen as a criticism of past activities / tours / trips; this cannot be further from the truth. We have all been involved in them before and we know how much effort and time is put into the organisation of them, and the care and consideration given to the safety of the children placed in our care.
It is felt however, that a measure of protection is required, not only for the participants, but also for the organisers.
This pack seeks to:
- Help and assist in the organisation of an activity / tour / trip
- Define the role of the Party Leader in terms of organisational responsibilities
- A measure of the responsibility belongs to the Club and not entirely on the shoulders of the organisers
- In the event of a serious problem occurring during the activity / tour / trip, that procedures are in place to guarantee that it will be dealt with as quickly and efficiently as possible
- In the event of litigation being brought against the organisers / Club, it will provide evidence of thoughtful organisation
- These procedures are based on those approved by Local Authorities and the DfE and RFU
- Players are covered under the RFU insurance policy for travel to and from a destination and whilst playing. There is no insurance however for other activities and free time, and all approved activities / tours / trips should carry suitable insurance cover (including medical) for all eventualities.
We do not want to stop activities / tours / trips; in fact we strongly believe that they are an important part of the ‘Rugby’ experience - this pack is designed to hopefully provide peace of mind to the parents / guardians, participants and organisers.
Throughout this pack, where it states ‘tour’, this is applicable to an activity, tour or a trip and has been simplified to tour to avoid repetition throughout the pack. Please amend as necessary to state whether it is an activity / tour / trip when completing this pack.
